COVID-19 safety plan
Use this template to document how your organization will keep workers and other people safe at your workplace during the COVID-19 pandemic. How to develop your COVID-19 safety plan: A guide for Ontario workplacesexplains what you should think about and gives examples to help you come up with your plan.
Company details
Business name: Versus Coffee
Date completed: Feb 17, 2021
Division/group: N/A
Date distributed: Feb 18, 2021
Revision date: Feb 17, 2020
Developed by: Zied Ayachi & Anthony Ayachi
Others consulted: Ontario Gov. website
Provide as much information in response to each question as possible. This will help your workers and other people to know exactly what to do and what to expect.
The final page will help you create a snapshot version of your plan to post in the workplace. This can act as a reference for workers and let others who come into your workplace know what you are doing to help keep everyone in your workplace safe.
The COVID-19 pandemic is an evolving situation – review your plan regularly and make changes as required. Refer to the Ontario government’sCOVID-19 websitefor up-to-date information.
1. How will you ensure all workers know how and are able to keep themselves safe from exposure to COVID-19?
Consider:What guidance will you need to provide? How will you share information? Do you need new or more frequent types of communication? Where will you update yourself on new COVID-19 guidance?
Example:Ensure our procedures are up to date by a daily review of Ministry of Health guidance.
Actions:
· Ensure our procedures are up to date by a daily review of Ministry of Health guidance: Firas Arafat
· Ensure physical distancing in store: All Staff
· Ensure staff are heathy and not excepting any covid-related symptoms: Shift Supervisors/ Owner
· Ensure all staff and customers are wearing masks: All Staff
· Ensure continuous sanitization of all store servicing areas: All Staff
· Provide sanitizers to both customers and staff: All Staff
· Ensure maximum number of customers and staff are no more than 25% of store capacity at any time while maintaining proper social distancing: All Staff
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2. How will you screen for COVID-19?
Consider:How you will stay current about what symptoms to look for? Will you use a screening checklist? Who will do the screening? Who needs to be screened and how often?
Example:To find out if workers are well when they come to work, we will ask each worker basic questions about their physical health and symptoms using the provincial list of COVID-19 symptoms.
Actions:
· Staff to self-check for any COVID related symptoms such as fever, shortness of breath, cough and or tiredness: All Staff
· Any staff member feeling sick is required to report sickness to owner immediately and refrain from coming to work: All Staff
· Staff exhibiting Covid-Like symptoms are asked to test for COVID and self-quarantine until their test results are back. If staff member Covid test is positive, they are not to come to work and self-quarantine for 14 days as per government guidelines: All Staff
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3. How will you control the risk of transmission in your workplace?
Include how you will maximize distance and separation, reduce transmission from surfaces and objects, and support good hand and respiratory hygiene.
Consider:Whatengineering and administrative controlswill you use? What changes will you make? Who needs to be in the workplace? How will you gather worker ideas about different ways of working?
Example:We have a new policy that limits time in the kitchen to 10 minutes, we have created a new outdoor break area in our parking lot and have changed how we schedule shifts and breaks.
Actions:
· We reduced capacity of allowed customers in store to less than 25% of our regular capacity
· There are maximum of 3 staff members at any time in store – We changed our scheduled shifts to reduce number of staff servicing customers at any time.
· All staff and guests vesting store are required to wear masks at all time indoors.
· All staff are required to wash hands frequently and ensure proper sanitization and cleaning of all working and servicing stations
4. What will you do if there is a potential case, or suspected exposure to, COVID-19 at your workplace?
Consider:What is the contact information for your local public health unit? What are your isolation procedures? How will you gather workplace contact information for public health contact tracing?
Example:We have designated a safe isolation area in the workplace and created a checklist with the procedures of what to do if some gets sick at work, including key contact numbers.
Actions:
· Staff and owners are not allowed in store if they exhibit any COVID like symptoms.
· Any staff member suspected of being sick is required to test for COVID and will not be allowed to return to work unless their test result is Negative or do 14 days self-quarantine as per government/ public health direction.
· Staff can contact Toronto Public Health to book COVID test and get proper health guidance at 416-338-7600
5. How will you manage any new risks caused by changes to the way you operate your business?
Consider:With workers, review existing critical risks and whether work practice changes will affect your current risk management strategy. Are any new risks introduced due to changes in worker numbers or work practices? What new risk controls are required?
Example:We will establish regular check-ins with workers about how they’re coping with the change to shift work.
Actions:
· We reduced shift hours for all staff to reduce exposure
· Reduced number of fulltime staff
· Reduced number of operating hours and we close latest by 8pm
· Staff are encouraged to report any COVID like symptoms and to stay home until negative test results are obtained or after they self-quarantine for 14 days as per public health instructions.
6. How will you make sure your plan is working?
Consider:How often will you schedule a review of your plan? How will you get input and ideas from workers and clients? Who is responsible for evaluating how things are working and for adapting the plan as you find better/easier ways to do things? How will you communicate changes?
Example:We will set up a weekly meeting between the CEO and the health and safety representative.
Actions:
· Staff will be required to report if they feel sick or exhibit any COVID related symptoms.
COVID-19 safety plan – snapshot
This snapshot can be posted in a place where it can be seen easily so your workers, clients and other people entering the workplace will know what actions are being taken.
Business name:Versus Coffee
Date completed: Feb 17, 2021
Division/group: N/A
Revision date: Feb 17 2021
Measures we’re taking
How we’re ensuring workers know how to keep themselves safe from exposure to COVID-19
· Ensure our procedures are up to date by a daily review of Ministry of Health guidance: Anthony Ayachi & Zied Ayachi
· Ensure physical distancing in store: All Staff
· Ensure staff are heathy and not excepting any covid-related symptoms: Shift Supervisors/ Owner
· Ensure all staff and customers are wearing masks: All Staff
· Ensure continuous sanitization of all store servicing areas: All Staff
· Provide sanitizers to both customers and staff: All Staff
· Ensure maximum number of customers and staff are no more than 25% of store capacity at any time while maintaining proper social distancing: All Staff
How we’re screening for COVID-19
· Staff to self-check for any COVID related symptoms such as fever, shortness of breath, cough and or tiredness: All Staff
· Any staff member feeling sick is required to report sickness to owner immediately and refrain from coming to work: All Staff
· Staff exhibiting Covid-Like symptoms are asked to test for COVID and self-quarantine until their test results are back. If staff member Covid test is positive, they are not to come to work and self-quarantine for 14 days as per government guidelines: All Staff
How we’re controlling the risk of transmission in our workplace
Physical distancing and separation
· We reduced capacity of allowed customers in store to less than 25% of our regular capacity
· There are maximum of 3 staff members at any time in store – We changed our scheduled shifts to reduce number of staff servicing customers at any time.
· All staff and guests visiting store are required to wear masks at all time indoors.
- All staff are required to wash hands frequently and ensure proper sanitization and cleaning of all working and servicing stations
Cleaning
- All staff are required to wash hands frequently and ensure proper sanitization and cleaning of all working and servicing stations
- Staff are required to clean and sanitize workstation and servicing areas in store frequently
Other
· Staff are required to report any sickness to owner immediately and refrain from coming to work until negative COVID testing result is obtained or self-quarantine for 14 days as per public health guidelines
What we will do if there is a potential case, or suspected exposure to, COVID-19 at our workplace
· Staff to obtain a covid test to confirm exposure or to self-quarantine as per public health guidelines.
· If suspected exposure is confirmed, owner will report it to Toronto public health for further guidance
How we’re managing any new risks caused by the changes made to the way we operate our business
· Reduced scheduled shifts as well as shift period to reduce exposure
How we’re making sure our plan is working
· Owner will keep plan up to date following public health guidelines and update procedures and staff accordingly